In Ontario, notary services can streamline many of your legal and official document needs. Under Ontario law, only notary publics are authorized to perform affirmations, witness signatures, and certify that a document is a true copy.
A notary public ensures that all legal processes comply with the province’s regulations, offering more than just signatures and stamps of approval. They provide legal assurance, convenience, and peace of mind.
Notary publics in Ontario are governed by the Notaries Act, and as such they must meet established practice standards and act in accordance with legislation.
Here are a few common ways notary publics can help you
1. Taking affidavits
- What is an affidavit? An affidavit is a sworn statement of fact, often used in legal, financial, or official proceedings. For an affidavit to be valid, it must be properly signed and witnessed.
- Role of a notary public: Witness, certify, and attest a document and certify copies of an original.
- Why it matters: Using a notary for an affidavit ensures the document’s authenticity and legal acceptance.
2. Administering legal oaths, affirmations or declarations
- A notary public can take legal oaths, affirmations, and declarations per the Notaries Act.
- Examples:
- Declaration for lost or stolen documents: Sworn statements required to replace essential identification or records.
- Declaration of identity or name change: Officially affirming your identity or legal name change for government or professional use.
- Oath for witness testimony: Administering oaths for sworn witness statements outside of a courtroom.
3. Verifying signatures ensures that the signature on a document is authentic and was signed willingly by the person whose name appears.
- Examples of common scenarios:
- Consent to travel letters for children from the parent who is not travelling
- In court such as small claims, family and/or civil court
- Gifting a used vehicle to a friend or family member.
4. Verifying that marks or copies are genuine.
- Examples of verifications include personal identification, medical records, and corporate or legal seals.
- For notarized/certified copies, the customer must show the original document.
McMurter & Associates is here to help
Whether you need certify documents or finalize an important agreement, a notary public is a valuable resource. At McMurter & Associates, we’re here to help with all your notary needs. Contact us today to schedule an appointment and simplify your life with professional notary services.
To meet with a member of our firm, send us an email or call us at 1-800-756-7138 or 289-278-0934 to schedule a consultation.
Notary services are delivered by in-person appointment only.
This article is intended as an informative piece about the subject. It should not be taken as legal advice. We recommend you connect with a lawyer about your specific legal issue.